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  • Achieving The Dream Project Manager

    Olympic College
    Job Description

    The ATD Change Management Director will play a key role in ensuring that ATD work at Olympic College meets project outcomes and deliverables. The employee occupying the position will act as a project manager, with a focus on the people side of change – including changes to business processes, systems and technology, job roles and organizational structures. The primary focus will be creating and implementing change management plans that minimize employee resistance and maximize employee engagement to ensure successful adoption and transition to new systems and processes. The Director will be a liaison between the executive staff, faculty, college area managers, and front-line employees throughout the project.
    The Director works with College staff to assure that the College's business processes are consistent with ATD goals and that changes implemented for processes and systems fulfill the College's ATD objectives.  Since ATD work will coincide with a new ERP that is anticipated to require substantial changes in working relationships and work methods, the Project Director will need to be well versed and experienced in change management techniques including the facilitation of integrated work teams and coaching executives and supervisors in their roles as sponsors of change.
    The position will report directly to the Executive Director of the Office of Institutional Effectiveness and provide periodic reports to ATD teams, college councils, and other college stakeholder groups.

    Essential Functions

    • Within a shared governance environment, lead and facilitate process of working with key stakeholders in the College to ensure the timely and effective execution of the ATD work plans.
    • Work with the ATD leads and the ATD teams to ensure the availability of information and resources to support implementation of the College's ATD plans.
    • Ensure that any internal methodologies that involve the planning, design and deployment of process and organizational changes at the College are proactively introduced with sufficient lead time, and that deadlines as identified by the Executive Director, executive team, and internal stakeholders are met.
    • Collaborate with all departments and specialists to identify necessary resources and formulate work plans and activities to support successful ATD work plan implementation.
    • Identify workforce risks and elements of likely conflict with ATD work plans and create plans to mitigate and resolve them.
    • Develop a set of actionable and targeted change management strategies to support ATD work based on a situational awareness of the details of the changes and the groups being impacted by the changes.
    • Assist front-line managers in supporting their employees in the implementation of ATD work plans and changes to organizational processes or structures.
    • Be an active and visible coach to executive leaders who are change sponsors, and communicate regularly with college stakeholders about the status of ATD work.
    • Define and help manage measurement systems to track adoption, utilization and proficiency of individual changes.
    • Establish project milestones in sync with the overall ATD work plan; regularly report project status to all stakeholders.
    • Work with ATD teams to integrate change management activities into the overall ATD work plan.
    • Other related duties as assigned.

    Minimum Qualifications

    • Bachelor's degree in Business or related field from an accredited college or university
    • Experience related to the management and delivery of large-scale project connecting multiple departments or divisions within an organization 
    • Experience in supervising staff managing large-scale projects and budgets, developing performance and project reports, and conducting project evaluations
    • Intermediate computer competency, MS Office preferred.
    Preferred Qualifications
    • Master's degree from an accredited college or university.
    • Experience in education administration
    • Experience designing and delivering training
    • Certification in Project Management
    Successful candidates will be able to
    • Lead and influence stakeholders without direct authority.
    • Maintain focus on students in accomplishing day-to-day work and meeting student success goals. 
    • Communicate effectively with stakeholders in all levels of the organization including executive management, technical staff, academic administrators, faculty and students.
    • Identify and manage risks or issues for work projects.
    • Apply change management strategies effectively.
    • Manage the scope of work projects, collaborating and communicating with stakeholders effectively to adjust the scope when appropriate.
    • Possess excellent customer service skills; including building and maintaining internal/external customer satisfaction.
    • Demonstrate an appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
    • Demonstrate an understanding of and commitment to the Olympic College mission, vision and values.
    • Demonstrate ethics, integrity and sound professional judgment

    Terms of Employment:

    This is a full-time exempt professional position contracted on an annual basis. The salary is $65,132 which will be prorated to reflect the remaining contract days during the fiscal year. The fiscal year runs from July 1st to June 30th. Olympic College provides an excellent benefits package which includes vacation, holiday & sick leave, medical/dental/vision/life insurance. This position is project-based and is projected to be approximately three years.

    Conditions of Employment:
    Successful Completion of a criminal history background check.

    Application Procedures
                To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

    • Olympic College Online Application
    • Cover Letter- In your cover letter describe how your background and experience aligns with this position.
    • Resume
    • Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

    All application materials become the property of Olympic College.
    For technical support, contact NEOGOV at 855-524-5627 between 6am and 6pm Pacific Time, Monday-Friday.

    Corrected or extended notices for this recruitment will be posted in the Human Resource Services Office and the Olympic College web site.

    Olympic College is an Equal Opportunity Employer and Educator